ISO 14001:2015

Environmental Management System

What is ISO 14001:2015? (EMS)

ISO 14001 is an internationally agreed standard that sets out the requirements for an environmental management system. It helps organizations to improve their environmental performance through efficient and effective waste minimization, competitive gains and trust from stakeholders. As with all levels of the ISO management system, ISO 14001 includes the need for continuous improvement of organizational systems and how to deal with environmental issues. The standard has recently been revised, with significant improvements such as increased environmental management excellence within the organisation's strategic planning processes, greater involvement in leadership and greater commitment to effective programs that enhance environmental performance.

Why is ISO 14001 certification important?

ISO 14001 is an internationally agreed standard that sets out the requirements for an environmental management system. It helps organizations to improve their environmental performance through efficient and effective waste minimization, competitive gains and trust from stakeholders Within the standard there are many ISO 14001 items that need to be met by organizations seeking the legal recognition of their EMS. General requirements include:

  • Development of an environmental policy that reflects the organisation's commitment;
  • Appointment of person (s) responsible for EMS integration;
  • Identifying how an organization interacts with nature;
  • Identifying real impacts and environmental forces;
  • Identification of environmental requirements;
  • Establishment of environmental objectives, targets and programs;
  • Monitoring and measuring progress to achieve its goals;
  • System and environmental review; and
  • Continuous development of the organisation's environmental performance.

Advantages of ISO 14001 Certification:

  1. Staff / manager time (represents the bulk of the EMS resources used by most organizations) Another work time
  2. Possible consultation assistance
  3. Training of external staff
  4. Potential Benefits
  5. Improved environmental performance
  6. Improved compatibility
  7. Pollution prevention
  8. Reservoir of resources
  9. New customers / markets
  10. Increased efficiency / reduced costs
  11. Improved staff ethics
  12. Improved image with community, regulators, lenders, investors
  13. Employee awareness of environmental role issues

Scope of the Environmental Management System (QMS)

This document sets out the type of activities your EMS will be used for, and the limits on which it will be set. Defining a performance management system will include defining the types of products and services offered by your organization, and where they are offered (eg region / overseas UK / all over Europe / worldwide). Establishing boundaries will require you to specify which parts of your organization will be subject to EMS. This will include processes, sites, departments, categories, etc. In most cases, your EMS will be used throughout your organization, but there may be situations where it is not appropriate or impossible for the process, site, or group to fall under your management plan.
Environmental Policy: The Environmental Policy should define your organization's goal to work in an environmentally friendly manner, to comply with any legal regulations, to prevent pollution, and to keep progressing. This document should demonstrate your organization's commitment to any requirements or actions that will reduce its impact on the environment.
Environmental Identification and Evaluation Process (including determining values): For your EMS to work, you will need to know which parts of your business have natural features, and what their impacts are. Examples of natural features may include:

  • Use of resources such as energy or water
  • The use of recycled materials
  • Exhaust fumes in the air through smoke or smoke
  • Waste disposal, including wastewater
  • Any contamination, including the risk of leakage, spillage, etc.

Once you have identified these environmental factors, you will need to determine the potential impact on the environment using a “risk” scoring system. This scoring program will give you a detailed analysis of your important environmental features. The scoring system is not set by standard; as long as it is sufficient for the task, it can be as simple or complex as you wish. There are many methods you can use to help identify the chances of an event (failure) occurring and the potential impact if it occurs. Therefore, an event with a high risk of potential risk will receive high scores, indicating that you are concerned about the business, while a low risk event event that may not occur will receive low scores. The environmental factors, their impact, and the scoring system should be regularly updated to make any changes to your organization. Environmental goals and plans to achieve them Your organization should have clear environmental goals, as well as a clear plan for how those goals can be achieved. Where possible, objectives should be measured. This means that a goal such as "reducing energy consumption" should instead be "reducing energy consumption by 15% in 24 months". But you also need to be able to show how you can achieve these goals, and how the business can impact them. For example, what if your organization doubles in size? Your energy consumption may also increase. Possible targets such as “reduce energy expenditure per project by 15% within 24 months” could counteract the changes in your organization while representing the right environmental goal. Your plans should establish:

  • Who owns each purpose
  • How progress will be monitored
  • Any special equipment or services required to achieve each purpose
  • A timeline for achieving each goal
  • Your efforts to achieve your goals are rarely in place; they will often trust each other or cross over. Auditors will expect to see how your goals relate to each other, and how they relate to your Environmental Policy.

Performance Management Procedures: ISO 14001 requires organizations to define and apply their own operational controls in the field of operation. As a result, the standard does not provide those controls or how they should be used, but you do need to keep written proof that your Performance Controls ensure that:
  • All legal and compliance requirements are met
  • environmental objectives have been explored and set
  • internal, external and external processes are described
  • Any training needs have been assessed, implemented and reviewed.
  • Emergency Preparation and Response Process
  • Emergencies can be situations from your organization that affect the environment or environmental events that affect your organization. You need to show that your organization can respond to anything.

You need to have procedures that can identify and respond to emergencies. These responses need to be ensured that any environmental impact is kept to a minimum. Your processes had to be tested, and any teams that should have received the training needed to make a response. List of Interested Groups, Legal and Other Requirements An “interested person” is anyone who influences the power of your organization to achieve your natural goals. The needs of these groups will place a variety of responsibilities on your organization, ranging from legal obligations to business obligations. You should record the needs of all these groups for consideration when planning your EMS. Once they are needed, you can decide how you can meet your obligations with little impact on your natural goals. An example of an interest group would be a customer who expects competitive prices, reducing your ability to switch to non-recyclable items. Or the local community may oppose your proposals to do more construction work to improve carbon neutrality in your building. In general, interested people can change, or they can stay but their needs can change. You need to regularly review with interested people and ensure that any changes are made to your EMS.
Take risks and opportunities You need to show that you are identifying and dealing with any risks or opportunities identified by your EMS. The standard does not specify a specific procedure or risk procedure that should be documented, but you will need to indicate that the risk procedure is followed. You should be able to describe the method and method you use, as well as documentary evidence such as a business plan, strategy or application. This documentary evidence can be linked to various level categories, which will help to provide the necessary analysis to meet this requirement.
Skills records: The introduction of EMS often introduces new processes or requirements, so it can lead to further training. Recording the training levels and skills of every member of your organization will make it easier to track any skills gaps that are needed. It will also help to show that everyone in your organization is competent when it comes to their natural responsibilities.
Proof of Communication: It is important for everyone in your organization to know their responsibilities, which is why it is important to show that you are communicating clearly within and outside the network. Internal communication, including emails, meetings, notice boards or announcements on the Intranet, will inform members of your organization of your natural intentions, and how they are expected to contribute to them, and what their responsibilities are. External communications may include emails, meetings, letters and contracts, and they may provide you with information you expect from the provider to meet your environmental goals, or how you will meet your environmental obligations to a third party.
Performance Information Monitoring: One of the advantages of ISO 14001 is its emphasis on continuous improvement, which is why an important part of EMS is monitoring its performance and performance. You will need to have a record of these tests, as well as proof that your organization is monitoring what should be measured, how and when, and that the results from any decisions ensure proper process control.
Compliance Test Record: A good way to make sure your organization meets its compliance obligations is to check if the organization is complying with it successfully and record the results. You will need to be able to produce these records, which will make it clear that the organization is:
  1. a review often that compliance should be checked
  2. to check compliance
  3. taking action if necessary
  4. compliance records are maintained.

Auditors will be looking for direct evidence that your organization is evaluating its effectiveness in all its compliance obligations. They will also expect to see documented evidence that corrective action has been taken.
Record of compliance obligations: It is important that everyone in your organization is aware of the legal environmental requirements they face. Therefore, due diligence must be performed to determine the appropriate legal requirements, and regular reviews should be made to ensure that this record is kept up to date with any changes. You should also record any obligations your organization has to other parties.
Internal Audit and Results Program: Internal research is an important aspect of EMS, which looks not only at its effectiveness, but also on the overall performance of your organization in the environment. They also help to show your compliance with the procedures set as part of using your EMS. This record will capture the details of the standard internal audit process, as well as the results of any issues or opportunities to improve those audits.
Management Review Results: Senior management should regularly review EMS to ensure that it remains operational, and a record of the results of these updates should be kept up to date.
Inequality and corrective action: Your organization needs to document any inconsistencies in your processes and practices, as well as the actions you have taken as a result. You will need to include clear evidence of how your organization has ensured that any remedial action gains a “causal analysis” agreement. Your record should:
  1. write down the details of the inconsistency
  2. describe the steps taken
  3. details and any approval obtained
  4. find responsible people